The Purchasing Department resides under the Finance Division of the Detroit Zoological Society (DZS), under the direction of the Finance Director. The Purchasing Department is responsible for overseeing the procurement activities of the DZS. This department dedicates its resources to ensuring that procurement activities are conducted in an ethical, legal and professional manner. It is important to our organization that we establish and maintain excellent working relations with all of our internal and external customers, making quality customer service our focus. The DZS Purchasing Department abides by the DZS policies and procedures.
- Vendor Information Form (PDF)
- W-9 Form (PDF)
- Contractor Saftey, Health, Security and Environment Requirements (PDF)
- Purchase Order – Terms and Conditions
Vendor Bids and Quotes
In an effort to improve efficiency, the Detroit Zoological Society is now using the Vendor Centric Purchasing Platform for soliciting bids and quotes from vendors. This platform will provide you with convenient online access to bid information for the Detroit Zoological Society and a growing list of many Zoos, Aquariums and Museums.
It’s easy to participate in future bid opportunities from these organizations: simply register online. You only have to register one time to access all bid opportunities from all of the organizations on the platform.
We look forward to providing you with more bid information, less paperwork and simplifying the processes for everyone involved. We thank you for your cooperation and welcome your participation!
If you need help registering, please call the vendor support department at BidNet toll free 1-800-835-4603.DZS Bid Opportunities Register Online
Purchase Order – Terms and Conditions
Effective Date: February 2, 2015
The term “Buyer” as used herein shall refer to Detroit Zoological Society. The term “Seller” as used herein shall refer to the vendor designated on the face hereof and shall also include its subcontractors, independent contractors and all other classes of persons performing any type of work under this Order. The terms “good(s)” and “services” as used herein shall refer to, without limitation, the materials, supplies, items, equipment, work and/or services covered by this Order. Seller shall include the number specified in the respective Order on all its packages, packing slips, invoice and correspondence to Buyer.
This Order must be accepted in writing by Seller. If for any reason Seller should fail to accept in writing, any conduct by Seller which recognizes the existence of a contract pertaining to the subject matter hereof shall constitute an acceptance by Seller of this Order and all of its terms and conditions. Any terms proposed in Seller’s acceptance of Buyer’s offer which add to, vary from, or conflict with the terms herein are hereby objected to. If this Order has been issued by Buyer in response to an offer and if any of the terms herein are additional to or different from any terms of such offer, then the issuance of this Order by Buyer shall constitute an acceptance of such offer subject to the express conditions that Seller assent to such additional and different terms herein, and Seller shall be deemed to have so assented unless Seller notifies Buyer to the contrary in writing within 10 days of receipt of this Order.
TIME IS OF THE ESSENCE OF THIS ORDER and deliveries must be made as set forth on the face hereof. If delivery is not completed within the time(s) specified herein, Buyer reserves the right, without liability, in addition to its other rights and remedies, to cancel the entire Order or that part of the Order not delivered, or to extend the time of delivery or payment, correspondingly. If timely delivery is endangered by Seller, Buyer shall have the right to direct Seller to make shipment by the most expeditious means and the total cost of such expedited shipment and handling shall be borne by Seller. Seller shall not ship excess quantities without Buyer’s prior written approval. All goods shall be prepared and packed in a commercially reasonable manner suitable for the goods shipped and so as to secure the lowest transportation rates.
4. PRICE AND PAYMENT
(a) Seller agrees that the price(s) set forth on the face of this Order is firm, and is not subject to increase. Unless otherwise provided on the face of this Order, the price as herein stated shall include all costs for packing, transporting and insuring the goods ordered to Buyer’s facility. Buyer shall not be liable for any sales tax with respect to this Order. All taxes, if applicable, and other charges shall be stated separately on Seller’s invoice.
(b) Seller warrants that the prices charged for the goods and services covered by this Order are the lowest prices charged and on terms no less favorable than accorded by Seller to any other customer for the same or like goods and services in equal or less quantities under similar circumstances.
(c) Payment due dates, including discount periods, will be computed from the date of receipt of all goods and services or date of receipt of correct invoice, whichever is later.
5. INSPECTION AND ACCEPTANCE.
(a) Buyer shall have a reasonable time (but not less than 90 days) after receipt to inspect the goods and services tendered by Seller. If any goods or services delivered do not meet the requirements of this Order, Buyer shall have the right to reject any such goods or services. Buyer may elect to reject the entire goods and services tendered even if only a portion thereof is nonconforming. If Buyer elects to accept nonconforming goods or services, Buyer, in addition to its other remedies, shall be entitled to deduct a reasonable amount from the price thereof to compensate Buyer for the nonconformity. Payment of any good or service shall not be deemed an acceptance thereof.
(b) Acceptance of any good or service after inspection shall not constitute a waiver of any warranty made by Seller hereunder or implied by law, nor shall it preclude Buyer from revoking its acceptance thereafter for any latent defects or fraud.
6. RISK OF LOSS
Seller assumes (i) all risk of loss or damage to the goods until delivery to Buyer at the destination specified of the face of this Order; and (ii) all risk of loss or damage to any goods rejected by Buyer or as to which Buyer has revoked is acceptance, from the time of such rejection or revocation. The term “FOB” in this Order refers to transportation charges only and it does not vary the foregoing provisions of this paragraph.
(a) Seller warrants title to the goods and that all goods and services furnished hereunder: (i) will be in full conformance with the specifications, blueprints, drawings, samples and data or other description furnished by Buyer or by Seller and approved by Buyer; (ii) will perform as specified herein or otherwise represented by Seller (even if such representations do not appear on the face hereof, notwithstanding the provisions of paragraph 23 hereof); (iii) will be merchantable and fit and sufficient for the use intended by Buyer; (iv) will be free from defects in material, workmanship, manufacture and design (where design is Seller’s responsibility). Seller’s warranty shall be effective for a period of time as set forth on the face of this Order. If no such period is stated, the warranty shall be effective for a period of one (l) year from the date of acceptance. This warranty will run to Buyer and to Buyer’s customers and users of its products.
(b) In addition to other remedies which may be available at law or in equity, Buyer may, at its option, return to Seller for full credit any goods which do not meet the warranties specified herein or require correction or replacement of such goods, all at Seller’s risk and expense. Packing and shipping shall be at Seller’s cost, including the cost of premium transportation when any goods are critical to Buyer’s delivery schedule.
Buyer may, by written notice, make changes to all or any part of this Order. If any such change causes an increase or decrease in the cost of or the time required for the performance hereunder, an equitable adjustment shall be made in the price or delivery schedule, or both. Any claim for adjustment by Seller shall be deemed waived unless asserted in writing within ten (10) days from the receipt by Seller of the change. Changes shall not be binding on Buyer unless evidenced by a writing signed by an authorized representative of Buyer.
9. CONFIDENTIAL INFORMATION
All information furnished or disclosed to Seller by Buyer in connection with this Order which is identified as confidential is received in confidence, shall remain the property of Buyer and shall not be disclosed to any third party without Buyer’s written consent. Seller shall not use any such information for any purpose other than to perform this Order. If requested, Seller shall execute Buyer’s Non Disclosure Agreement before receipt of any such confidential information. Seller will return all such confidential information to Buyer upon completion by Seller of its obligations hereunder, upon demand. The obligations of this paragraph shall survive expiration or termination of this Order.
10. TERMINATION FOR CONVENIENCE
(a) Buyer may terminate this Order in whole or in part at any time and for any reason upon written notice to Seller. Upon receipt of such notice, Seller shall stop work immediately and terminate all orders and subcontracts to the extent that they relate to the terminated work.
(b) There shall be no charges for terminating the Order with respect to standard goods for which there are alternate customers.
(c) Any claim for termination charges for non standard goods must be submitted to Buyer in writing within ten (10) days after receipt of the termination notice. Seller’s claim may include (i) the cost of unique work in process, and (ii) the cost of paying claims to Seller’s vendors for work directly allocable to goods terminated. Buyer shall not be responsible for any commitments made by Seller in advance of those necessary to comply with the schedules set forth in this Order. In no event shall such claim exceed the total line item Order price for the goods or services terminated. Upon payment of Seller’s claim, Buyer shall be entitled to all goods, materials and work in process paid for.
(d) IN NO EVENT SHALL SELLER BE ENTITLED TO NOR SHALL BUYER BE
LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, COSTS OF PREPARING
CLAIMS, COSTS OF TOOLING OR EQUIPMENT, OR ANY OTHER EXPENSES OR
DAMAGES ARISING OUT OF THIS ORDER OR WITH RESPECT TO THE TERMINATED
GOODS OR SERVICES.
11. TERMINATION FOR DEFAULT
Buyer may, at its sole option, cancel this Order in whole or in part, without any further liability or responsibility hereunder in the event Seller: (i) becomes insolvent, (ii) fails to make timely delivery, or (iii) breaches any other term and condition of this Order. Seller shall continue to supply any portion of this Order not canceled. In the event of such cancellation, at Buyer’s request, Seller will transfer title to, and deliver to Buyer: (i) any completed goods and (ii) any partially completed items and all unique materials and tooling. Prices for partially completed goods and unique materials and tooling accepted shall be negotiated; however, such prices shall not exceed the Order price per type of goods and/or services.
12. PATENTS AND COPYRIGHTS
Seller agrees to defend, indemnify and hold Buyer, its officers, agents, employees and customers harmless from any and all liabilities, obligations, costs and expenses (including attorneys’ fees and costs), claims or demands either at law or in equity for actual or alleged infringement of any patent, trademark, copyright, trade secret or other proprietary right arising from the purchase, use or sale of goods or services under this Order, except to the extent that infringement or alleged infringement arises by reason of designs for such goods originally furnished to Seller by Buyer.
Seller agrees to defend, indemnify and hold Buyer harmless from and against any and all liabilities, obligations, costs and expenses of any nature whatsoever (including reasonable attorneys’ fees and costs) which Buyer may be obligated to pay as a result of any and all claims, demands, actions or judgments of every nature whatsoever in favor of any person on account of personal injury or death, or damages to property incident to or resulting directly or indirectly from the performance by Seller hereunder. Seller shall carry and maintain insurance coverage satisfactory to Buyer to cover the above, and upon Buyer’s request, shall furnish Buyer with evidence of such insurance in a form satisfactory to Buyer.
Unless more specific insurance provisions are attached, the following shall apply. At all times during its performance hereunder, Seller shall obtain and keep in force general liability insurance including coverage for death, bodily injury, property damage, including products liability and automobile coverages, with limits of not less than Five Hundred Thousand Dollars ($500,000) per occurrence. Such insurance shall be primary insurance, and any liability or insurance of Buyer shall be excess only. Such insurance shall waive any right of subrogation against Buyer and shall specifically cover Seller’s obligations to defend, indemnify and hold Buyer harmless as provided herein.
15. NOTICE OF DELAYS
Whenever Seller has knowledge of an actual or potential delay to the timely performance of this Order, Seller shall immediately notify Buyer in writing of all relevant information with respect to such delay. Such notice is for informational purposes only and shall not relieve Seller of Seller’s obligations to comply with Seller’s requirements under this Order. Buyer may delay delivery and/or acceptance occasioned by causes beyond its control.
16. NO RIGHT TO CURE
Every tender of goods and services must fully comply with all provisions of this contract. Any tender that does not fully conform shall constitute a breach, and Seller shall have no right to cure the tender by substituting a conforming tender. Any rights Seller may otherwise have had under the provisions of the Uniform Commercial Code to cure a nonconforming tender are expressly negated.
Seller shall not delegate or subcontract any duties, nor assign any rights or claims under this Order without the prior written consent of Buyer. No consent shall be deemed to relieve Seller of its obligations to comply fully with the requirements hereof.
18. GOVERNING LAW
This Order shall be construed and interpreted in accordance with and governed by the laws of the State EITHER: of Michigan OR: in which the Ship To address on the face of this Order is located, excluding its conflict of law rules.
19. RIGHTS AND REMEDIES
All rights and remedies of Buyer specifically set forth in this Order shall be cumulative and in addition to any other or further rights and remedies provided at law or in equity. Failure of Buyer to insist upon strict performance of any term or condition of this Order shall not be deemed to be a waiver of Buyer’s rights and remedies.
All claims for money due or to become due from Buyer shall be subject to deduction or setoff by Buyer by reason of any counterclaim arising out of this or any other transaction with Seller.
21. BUYER’S PROPERTY
Unless otherwise agreed in writing, all tooling, equipment, and material furnished to Seller by Buyer or specifically paid for by Buyer shall remain the property of Buyer. Such property, while in Seller’s custody or control, shall be held at Seller’s sole risk, and shall be kept insured by Seller at Seller’s expense in an amount equal to the replacement cost with loss payable to Buyer. Such property shall be delivered in good condition, normal wear and tear excepted, to Buyer, FOB. Buyer’s plant, immediately upon request by Buyer.
22. COMPLIANCE WITH LAWS
Seller shall comply with all federal, state and local laws, ordinance, rules and regulations in the manufacture and sale of the goods and performance of the services, in this Order. Seller will defend and hold Buyer harmless for any loss, damages, or costs arising from or caused in any way by any actual or alleged violation of any federal, state or local law, ordinance, rule or regulation.
23. ATTORNEYS’ FEES
In the event Seller and Buyer are unable to resolve any dispute arising under this Order and any suit or other judicial proceeding is instituted, the successful party in any such suit or judicial proceeding shall be paid promptly by the other party an additional amount equal to the successful party’s reasonable attorneys’ fees and costs incurred.
24. ENTIRE AGREEMENT
This Order, together with any specifications, schedules, exhibits or amendments which may be referred to herein or attached hereto by Buyer, sets forth the complete and final agreement between the parties, and supersedes any and all prior or contemporaneous oral or written communications relating to its subject matter. No amendments to or modifications of this Order will be valid and binding upon Buyer unless in writing and signed by an authorized representative of Buyer.